The International Union for Conservation of Nature (IUCN) was founded in 1948 and brings together over 1,400 members (States, government agencies, NGOs and affiliates), 18,000 scientists and experts from over 160 countries in a unique worldwide partnership. Its mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. IUCN has approximately 1,000 staff, most of whom are located in its regional and country offices, and at its Headquarters in Gland, Switzerland. IUCN is an equal opportunity employer and welcomes applications from qualified women and men.

The Finance Assistant, based at the IUCN Centre for Mediterranean Cooperation (IUCN-Med), in Malaga, Spain, will aassist Med Finance Unit on all finance and administrative related matters such as project audits, financial reporting, fixed assets inventory and procurement of services and goods. Specifically:

Accounting
 Help on reconciliation of balance sheet accounts. Upload reconciliations to the NAV checklist.

 Prepare debit/ credit notes for country offices, HQ and other regions.

 Assist on accounting entries.

 Review and process Expense Claims and Travel Authorisations.

 Assist in preparing invoices to donors for project funds.

 Assist in processing month-end and year-end closing entries.


Financial Reporting and Audit
 Review financial statements and supporting documents from Implementing Partners.

 Assist on project audits and financial reporting, mainly on EU projects;

 Assist on providing the relevant documents from files and scan the supporting documents for project financial statements

Asset Management
 Update fixed assets register in ERP.

 Perform physical checks of the inventory.

Logistic
 Prepare the documentation, make payments for workshop participants, and prepare disbursement statement.

 Advise and assist staff and consultants in the preparation of allowances and travel claims.
General Administration and IT
 Assist Project Managers on updating Project Portal.

 Ensure that all records, vouchers, and invoices are properly filed and securely stored.

 Help on laptops deployment and maintenance.


The above job description contains the main duties and responsibilities for this position. However, in a relatively small Centre as IUCN-Med, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description.

The annual gross salary for this position is 26.710 €