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Human Resources Officer

Vacancy #:   5855
Unit:   Ramsar Convention Secretariat
Organisation:   The Ramsar Convention on Wetlands (Ramsar)
Location:   Secretariat of the Convention on Wetlands, Gland, Switzerland
Reporting to:   Secretary General
Work percentage:   50%
Grade:   P1
Expected start date:   15 February 2022
Type of contract:   Fixed-term (35 months with possibility of renewal)
Closing date:   09 January 2022
The Convention on Wetlands is an intergovernmental treaty that provides the framework for national action and international cooperation for the conservation and sustainable use of wetlands and of wetland biodiversity and services. It is the first of the modern global multilateral environmental agreements and remains the only one devoted to a specific critical ecosystem.

The Convention Secretariat has its headquarters in Gland, Switzerland, where the International Union for Conservation of Nature (IUCN) provides some administrative services for the Convention.

The Convention on Wetlands, also known as the “Ramsar Convention on Wetlands” from the name of the city in Iran where it was signed in 1971, is an intergovernmental treaty that provides the framework for national action and international cooperation for the conservation and sustainable use of wetlands and of wetland biodiversity and services. It was the first of the modern global multilateral environmental agreements and remains the only one devoted to a specific critical ecosystem.

The Secretariat of the Convention on Wetlands (“the Secretariat”) has its headquarters in Gland, Switzerland where the International Union for Conservation of Nature (IUCN) provides some administrative services to the Convention’s Contracting Parties for the operations and implementation of the Convention.

The Secretariat provides support to the Contracting Parties to the Convention, including organizing the meetings of its governing and subsidiary bodies, providing technical and policy advice to support implementation at national and regional levels, raising awareness and building policy relevance about wetlands and the Convention. The Secretariat works under the authority of the Standing Committee and the Conference of the Parties.

The post-holder is responsible for the human resources functions of the Secretariat working in close collaboration with IUCN to ensure efficient operations of the team, including recruitment, employee administration, compensation, benefits, training, HR support to employees. The Secretariat adheres to the IUCN HR policies and processes and IUCN provides HR services as part of the service agreement established with the Standing Committee, therefore, the post-holder collaborates closely with IUCN HR. The position reports to the Secretary-General of the Convention. The work percentage is 50%.
Recruitment and selection

• Responsibility for the recruitment and selection process of staff.
• Assist with the preparation of Job Descriptions and position requirements for new positions in coordination with hiring managers, as appropriate.
• Coordinate vacancy announcements and advertising of positions on all relevant portals;
• Coordinate recruitment logistics as needed.
• Organize and participate in interview panels as required and provide candidates with interview feedback.
• Conduct reference checks before appointing candidates.

Compensation and benefits

• Liaise with IUCN HR on compensation and benefits issues, ensuring that new positions are graded and recommendations are provided for initial offers and promotion increases as appropriate.
• Provide relevant information regarding employment conditions to candidates, including benefits, work permit and taxes.

Focal point for employees

• Provide the first point of contact for advice to the Secretariat staff on HR issues and on IUCN policies and processes and Swiss Labor Law (with reference back to IUCN HR staff as necessary).
• Provide HR input to annual work planning and assessment processes of the Secretariat.
• Liaise with IUCN to roll-out any new IUCN policies and guidance and support their implementation in the Secretariat.
• Provide input on HR matters in staff meetings.
• Coordinate staff exit processes, including preparing work certificates, and exit interviews.
• On the basis of the Secretariat capacity development priorities coordinate outsourcing for the implementation of capacity building plans.

General HR matters

• Responsible for all HR administrative duties as needed
• Closely liaise with IUCN to ensure the provision of high quality HR information to the Secretary General and staff, and to coordinate the effective delivery of HR services by IUCN in the context of the Service Agreement.
• Facilitate induction and on-boarding of new staff.

The HR Officer works as part of a whole-of-Secretariat approach, thus taking responsibility on the tasks included in this job description and supporting others to deliver on the common goals and objectives of the Secretariat. This job description contains the main duties and responsibilities for this position. However, in small organizations such as the Secretariat of the Convention on Wetlands, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee.
  • Education and experience

• Three to five years of demonstrable experience in Human Resources in a similar capacity.
• Studies related to Human Resource Management, Business or Public Administration, or equivalent experience and/or certification.
• Experience of working in an international intergovernmental setting is desirable.

• Competencies

• Demonstrable skills as an HR generalist with proven experience and advanced knowledge of HR management principles and practices.
• Ability to use knowledge of various human resources functions, including staffing, recruitment, employee administration, compensation, benefits, training, and employee relations to provide HR support to employees and line managers.
• Ability to use diplomacy and discretion in handling matters which are confidential and/or sensitive in nature.
• Ability to work well in a multi-cultural environment.
• Ability to communicate effectively orally and in writing, in one-on-one situations, in group settings, and with employees of all levels.
• Experience in working with senior managers.
• Able to work under pressure and adapt priorities to shifting needs and requests.
• Solution-oriented, advanced problem-solving skills.
• A commitment to nature conservation and sustainable use
• Awareness and understanding of cultural diversity and gender equality issues, and commitment to incorporate these in their work and in the relations with the Secretariat’s staff and the Convention’s constituency
• Fluency in English required. A working knowledge in another official language of the Convention (French or Spanish) an advantage.
The gross annual salary for this position is between CHF 43'165 and CHF 53'957. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.