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Operations Assistant (replacement for maternity cover)
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• In accordance with the IUCN Programme 2013-2016 and the IUCN Strategic Plan for SEE assist in programme development and project implementation.
• Provide support to the IUCN SEE Director in the day-to-day operations of the IUCN Office for South-Eastern Europe.
• Provide administrative and logistical support and data-entry book-keeping.
SPECIFIC DUTIES
• Provide efficient administrative support to the office, general clerical work such as filing, mailing, faxing and photocopying; manage the stationery needs of the office
• Manage incoming phone calls and maintain good relationships with partners within and outside IUCN
• Maintain an inventory of equipment owned by SEE or by the projects and filling system up-to-date
• Provide logistical support for the organization of meetings and events, including assistance in preparation of briefing materials and dissemination of documents
• Manage logistical arrangements of the office, including organizing travel, accommodation, visas and meetings for IUCN staff
• Assist with travel costs reimbursements of the staff/ travel claims preparation and pre-approval against invoices
• Perform data entry in the accounting system and basic book-keeping transactions.
• Prepare informal translation as required
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• Bachelor's degree (or higher) in a subject related to operations, administration and accounting • At least 2 years of experience in a relevant position • Fluency in English and Serbian or other languages spoken in the region • Excellent organizational skills • Computer literacy in MS Office packages • Experience in budget monitoring and accounting • Timely and accurate handling of financial data and transactions • Fast and immaculate typing and proof-reading skills • Ability to communicate effective both orally and in writing • Ability to work with multi-disciplinary groups in an interdisciplinary and intercultural environment • Team-oriented attitude and ability to work independently |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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