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Partnerships and Grants Management Officer

Vacancy #:   1443
Unit:   Strategic Partnerships Unit
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   IUCN Washington DC Office, Washington D.C., United States of America
Reporting to:   Director - IUCN Washington, D.C. Office
Work percentage:   100%
Grade:   P1
Expected start date:   01 March 2017
Type of contract:   Fixed-term (34 months)
Closing date:   10 January 2017
BACKGROUND
Based in the U.S. national capital, the primary role of the IUCN Washington D.C. Office is to engage with the U.S. Government and leading policy and financial institutions to foster dialogue and action on nature-based solutions to some of humanity's greatest challenges. We achieve this by promoting and sharing IUCN's science-based knowledge products among policymakers and the private sector, convening Member organisations to provide input on partner policies and standards, and working alongside government agencies to develop conservation and sustainable development programmes around the globe.

IUCN runs several thematic programmes within the Washington D.C. Office, including initiatives related to ecosystem-based adaptation, forest landscape restoration, gender, economics and social science, and biodiversity assessments. Through fundraising and other lines of work, we support the development and implementation of the IUCN Red List, Key Biodiversity Areas, and the Integrated Biodiversity Assessment Tool (IBAT) for Business.

The Washington D.C. Office has built strong relationships with U.S. funders – including government agencies, charitable foundations, and philanthropists – to support the work of IUCN and its partners and Members worldwide. One relationship of note is that with IUCN-US, a U.S.-based, 501(c)(3) charitable organisation that is legally distinct from IUCN. By partnering with IUCN-US, IUCN is better able to channel U.S. funding opportunities to the Union.

The Partnerships and Grants Management Officer will support the IUCN and IUCN-US with the coordination of donor reporting and quality control, communications, and partnership development in the U.S. This position will require professional interaction with a wide variety of conservation and development professionals in many different organizations. It will include assisting with the screening of project proposals submitted to US funders, as well as ensuring timely delivery of quality reports to funders, including private foundations, individuals, corporations and U.S. Government agencies.
JOB DESCRIPTION
1. Strategic Partnerships
• Build and maintain relationships with representatives from key US partners, including US Government, foundations, corporations and individuals.
• Identify and communicate funding opportunities to relevant IUCN Secretariat staff.
• Compose concept notes for US funders, with support from DC Office Director.
• Review and sign off on concept notes and project proposals prepared by regional and programme staff, assisting with submission to US funders when necessary.
• Maintain US donor database (including online and individual donors) for each fiscal year.
• Maintain records of IUCN Secretariat engagement with US funders, e.g. by keeping foundation briefing files up-to-date, liaising regularly with the Strategic Partnerships Unit (based in Gland) and regional and programmatic fundraising focal points in the IUCN Secretariat.
• Ensure communications from the IUCN Secretariat to US funders are coordinated and strategic, both before and after funding is received.
• Support fundraising tasks of the DC Office Director, as needed.

2. Grants Management
• Maintain electronic and paper grants management systems and calendars (for IUCN and IUCN-US), including the Constituency Relationship Management (CRM).
• Maintain all pertinent records, files and documents in parallel electronic and hard copy formats; assure completeness and accuracy consistent with external and internal audit requirements.
• Prepare, review, and oversee grant agreements, ensuring internal contract review procedures are followed as designated by IUCN’s legal department.
• Review IUCN’s narrative and financial reporting to donors.
• Provide monthly status updates of grant deliverables (prior month and upcoming month) to Senior Finance Manager and the Director, DC Office.
• Prepare and deliver thank you/acknowledgement letters to donors.
• Provide administrative support for IUCN-US board meetings: compile reports and materials for biannual IUCN-US Board Meetings and mid-year report, and attend IUCN-US Board meetings, take notes, and prepare minutes.
• Maintain up-to-date registrations for IUCN DC and IUCN-US, including but not limited to the Combined Federal Campaign (CFC), U.S. Private Voluntary Organization Status (PVO), System for Award Management (SAM), and Grants.gov, state charity registrations, and Guidestar.
• Oversee staff inputs and compile the annual US Voluntary Contribution (USVC) Report.
• Troubleshoot complexities of grants management with the Grants Coordinator and Finance, as needed.

3. Communications
• Maintain the IUCN DC and IUCN-US websites.
• Coordinate communications efforts with IUCN’s Membership focal point.
• Coordinate with the Global Communications Unit, based in Gland, as needed.

COMPENSATION PACKAGE
- Gross salary USD 60,000 per year
- Comprehensive health, dental, vision, life and long term disability insurance plan
- Retirement benefit of 5% of gross salary from the 4th month of employment
- 7.65% of gross salary FICA contribution (this benefit is only applicable to US nationals and green card holders)
REQUIREMENTS
  • Affinity with the vision and mission of IUCN and a strong interest in and good understanding of natural resources management, sustainable development, international environmental policy, etc.

• A relevant university degree.

• Experience with proposal writing, donor relations, and/or fundraising/development (especially with US-based funders and institutions).

• Good organizational, administrative and reporting skills.

• Strong writing and editing skills and IT literate: MS Office, Dropbox, WordPress, etc.

• Ability to work independently and on multiple tasks simultaneously.

• Ability to meet tight deadlines without compromising the quality of outputs.

• A team player with a strong interest to work in an international environment.

• Ability to exercise mature judgement in all working relationships with IUCN Secretariat staff, Commission members, staff of IUCN Members organisations, partners and associates.

• Excellent level of written and spoken English.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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