IUCN logo

Human Resources
Management System

Organization Logo

Intern, Human Resources

Vacancy #:   2617
Unit:   Asia - Regional Human Resources Unit
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Asia Regional Office, Bangkok, Thailand
  This is a local search of young talent (internship). Please see Background section for more details.
Reporting to:   ARO Human Resources Manager and Regional Talent Officer, Asia
Work percentage:   100%
Grade:   -
Expected start date:   16 October 2017
Type of contract:   Fixed-term (2 months)
Closing date:   28 September 2017 (extended)
This is a local search of young talent and only nationals or individuals holding the appropriate visa of the duty station (Thailand) are eligible to apply.

This internship aims to offer students undergoing graduate or post-graduate studies and recent graduates a meaningful work experience by supplementing their learning through a practical and on-the-job training approach. In doing so, the intern’s knowledge is supplemented through a practical learning experience while IUCN derives some level of advantage from the young professional’s services as well as the possibility of gaining new perspectives from the intern.

The Intern will support the Regional HR Team, Asia in all administrative tasks as assigned. The Intern will be trained and mentored in records management techniques, archiving systems and records retention protocols. Learning areas include the following:

• The intern will be provided training in managing digital records for short and long-term preservation of digital assets and fast retrieval of materials from archives
• Conduct research on the latest developments in records management and develop a 3-page recommendation on protocols for document retention for HR official status files
• Assist in digitizing all employment and staff related records and organizing each on respective shared folders for quick retrieval, keeping in view specific document classifications (confidential, official, unclassified, etc.)
• Ensure that all records comply with established file name conventions for quick identification
• Create new subject files (official status file, recruitment, payment, performance, among others) as required and dispose old files in accordance with the document retention schedule
• Update staff information and upload relevant documents on the Human Resources Management System
• Perform other functions, as may be appropriate under the conditions of the internship.
  • Must be currently enrolled in any University or Advanced University Degree; or graduated within the last 2 years

• Willingness to learn is essential

• Proficient in the use of office applications (MS Word and Excel) and web-based management systems

• A good command of verbal/written English

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.