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Project Support Officer

Vacancy #:   5502
Unit:   TRAFFIC International
Organisation:   TRAFFIC International (TRAFFIC)
Location:   TRAFFIC International, Cambridge, United Kingdom of Great Britain and Northern Ireland
Reporting to:   Senior Manager- Grants
Work percentage:   100%
Grade:   A3
Expected start date:   01 February 2021
Type of contract:   Fixed-term (23 months with possibility of renewal)
Closing date:   10 January 2021 (extended)
TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.

TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.

The salary range for this role will be £27,500 - £30,000pa depending on experience.
Characteristic Duties

This position provides support to the management of Government Aid Agencies (GAA) projects, to ensure that the project teams operate effectively, on time and according to the donors’ requirements. The Project Support Officer will work closely with the GAA Project Managers, Administrators and wider project team. The Project Support Officer is a key contact point for implementation and reporting issues for the GAA projects.

Specific Duties

• Reviewing, advising and negotiating on the terms of donor contracts and agreements
• Organising any necessary outgoing project funding agreements and arranging for the timely transfer of funds to TRAFFIC offices
• Advising the project team on the management of project finances, maintaining cash-flows and assisting with budget forecasts and liaising with the project team on a day-to-day basis
• Working with Project Managers and TRAFFIC implementing offices and staff to ensure the timely preparation and submission of project financial reports, project technical reports and any other financial documents required by donors, including review and quality control elements
• Liaising with the TRAFFIC Operations team on budget and contract coordination and troubleshooting
• Supporting as required the team on proposal development and proposal submissions
• Preparing for project audits including the collection and review of supporting documentation from the TRAFFIC offices.
• Coordinating with the project teams on day-to-day project administration including scheduling meeting, writing minutes and agendas and circulating reference material for preparation of meetings
• Attending training on projects Donor requirements and keeping up to date on Donor rules and regulations.
• Provide training and support on Donor project management practices and project implementation tools and procedures to project team staff.
• Any other duties relevant to the role
  • • Have relevant experience in project support for GAA projects and in particular the Government Aid Agency projects (USAID, DFID, EuropeAid etc.)
• Be educated to a university-degree level;
• Accredited finance training an advantage
• Fluency in written and oral English required;
• Good knowledge of MS Office computer software applications.
• Strong organizational and communication abilities, including attention to detail;
• Ability to work independently with remote oversight and under pressure and to set own work priorities as appropriate and a capacity to meet deadlines.
• Skills in project planning, implementation, and financial management.
• A willingness and ability to travel globally, occasionally to less developed countries and remote locations.
• Ability to work as part of a global team – occasional communications outside of regular office hours may be required due to coordination across time zones;
• Be eligible to work in the UK.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.