Administrative assistant
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Objectives and expected results
●Objective 1 Increased education and scientific capacity for evidence-based biodiversity conservation
●Objective 2 Improved livelihoods through promotion of climate-smart biocommerce activities that reduce threats to biodiversity
●Objective 3 Strengthened governance and regulatory framework for biodiversity conservation
●Objective 4 Increased sustainable land use practices that target key opportunities to improve the economic and environmental sustainability of land.
Geographic scope
The Regional Coastal Biodiversity Project will focus on the Karataska Lagoon, in Honduran Muskitia, and two bordering areas in northern Central America: Motagua River Basin (Honduras-Guatemala) and Paz River Basin (El Salvador-Guatemala).
SPECIFIC DUTIES AND RESPONSIBILITIES
The Administrative Assistant will provide administrative, logistics and procurement support to the Regional Project. The Administrative Assistant will ensure compliance of USAID and IUCN-ORMACC’s internal policies and procedures in all project activities and processes.
2.Prepare overall payment requests for service providers, consultancies and implementing agreements.
3.Control and follow up on the disbursement processes for contracts and agreements by monitoring product deadlines.
4.Prepare correspondence for distribution via email or regular mail.
5.Support the organization of local, national and regional meetings and workshops including managing overall logistical support (i.e. hotel reservations, venue and catering arrangements, purchase of plane tickets, drafting and preparation of invitations, etc.)
6.Request quotations for goods and services.
7.Any other administrative tasks upon request
8.Please Note: The above TORs contain the main responsibilities and duties of this position. However in an ever evolving organisation such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular TORs. Where any task becomes a regular part of staff member’s responsibilities, the TORs should be changed in consultation between the manager, the staff member and the HR Unit. Any one of the three may initiate the consultation.
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• Bachelor or advanced student in Business Administration, Finance, Social Sciences, Accountings, or related field • Minimum of 2-years experience in administrative tasks • Proficient in using email, internet and MS Office applications (MS Word/Excel/PowerPoint, etc.) • Desirable to know USAID and others donors procedures • Availability to travel regionally and internationally, when required • Excellent English oral and written skills is a must • Proactive, responsible, and enthusiastic individual • Proven ability to work both independently and as part of a team • Ability to handle complex situations and provide solutions • Planning, coordination and time management skills • Excellent ability to work under pressure • Demonstrated excellent interpersonal skills, including the ability to work in a multi-cultural environment, and to establish effective working relationships both within and outside the organization |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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