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Administrative Assistant

Vacancy #:   5738
Unit:   Ramsar Convention Secretariat
Organisation:   The Ramsar Convention on Wetlands (Ramsar)
Location:   Dominican Republic Project Office, Santo Domingo, Dominican Republic
Reporting to:   Senior Regional Advisor for the Americas
Work percentage:   100%
Grade:   A3
Expected start date:   06 September 2021
Type of contract:   Indefinite
Closing date:   20 September 2021 (extended)
The Convention on Wetlands is an intergovernmental treaty that provides the framework for national action and international cooperation for the conservation and sustainable use of wetland biodiversity and services. It was the first of the modern global multilateral environmental agreements and remains the only one devoted to a specific critical ecosystem. The Secretariat of the Convention on Wetlands has its headquarters in Gland, Switzerland where the International Union for Conservation of Nature (IUCN), provides some administrative services to the Convention’s Secretariat for the operations and implementation of the Convention.

The Secretariat provides technical and policy advice to the Contracting Parties to the Convention in the implementation of the Strategic Plan 2016-2024. The Insular Caribbean is one of the most vulnerable regions in the world with respect to exposure to the effects of climate change and to natural hazards. To support Contracting Parties to improve the conservation and wise use of Caribbean wetlands the project “Wise Use of Caribbean Wetlands for Climate Change Mitigation and Conservation of their Ecosystem Services” will be implemented to strengthen Caribbean countries’ resilience and adaptability to climate change. The project involves the assessment of ecosystem services and the vulnerability of Ramsar Sites to climate change and their subsequent monitoring and capacity building of all major stakeholders on the values of coastal wetlands.

Under the supervision of the project coordinator, the Administrative Assistant will provide administrative assistance in general project implementation.
The Administrative Assistant will be responsible for providing administrative assistance in general project implementation. He/She will provide comprehensive secretarial and administrative support to the project coordinator, including drafting correspondence, taking of minutes, arranging for the processing of the Ramsar Convention on Wetlands Secretariat clearances

Scope of responsibilities

1) Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken.

2) Make travel arrangements and related tasks to be cleared by the Ramsar Secretariat on Wetlands.

3) Assist in preparing evaluation reports, annual project reports, and update projects files.

4) Prepare minutes of project meetings.

5) Assist in logistic preparation of national and international workshops according to the events schedule of the project.

6) Liaise with project counterparts on day-to-day implementation of project activities.

7) Observe project administrative procedures in order to facilitate project implementation and ensure delivery of high quality outcomes.

8) Ability to work independently and to maintain flexibility in working hours

9) Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner.

10) Demonstrated ability to coordinate tasks to meet deadlines

11) Demonstrated ability to develop and maintain effective work relationships with counterparts.

12) Communication – Ability to write in a clear and concise manner and to communicate effectively orally.

13) Perform other duties as determined by the supervisor
  • •University degree in public administration, administration, business administration or other related area.

• •At least 5 years of administrative assistance experience, of which preferably; experience in providing assistance in project coordination and implementation.

• •Experience having undertaken a similar project/consultation is also desirable.

• •Excellent interpersonal skills and strong ability to work efficiently, and proactively as part of a small team, with respect for and sensitivity to multi-cultural and multi-stakeholder approaches

• •Problem solving, creativity, initiative and innovation.

• •Ability for interpersonal relationships and team work.

• •Facility to perform tasks in an organized manner and in adherence to internal policies and procedures.

• •Fluency in written and spoken English and Spanish

• •Computer literacy (Microsoft Office, Lotus Notes, Internet) is essential

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

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IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

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