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Finance Assistant

Vacancy #:   5831
Unit:   Operations
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Centre for Mediterranean Cooperation, Malaga, Spain
Reporting to:   Finance and HR Manager
Work percentage:   100%
Grade:   A2
Expected start date:   01 February 2022
Type of contract:   Fixed-term (23 months with possibility of renewal)
Closing date:   12 December 2021
The International Union for Conservation of Nature (IUCN) was founded in 1948 and brings together over 1,400 members (States, government agencies, NGOs and affiliates), 18,000 scientists and experts from over 160 countries in a unique worldwide partnership. Its mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. IUCN has approximately 1,000 staff, most of whom are located in its regional and country offices, and at its Headquarters in Gland, Switzerland. IUCN is an equal opportunity employer and welcomes applications from qualified women and men.
The Finance Assistant, based at the IUCN Centre for Mediterranean Cooperation (IUCN-Med), in Malaga, Spain, will aassist Med Finance Unit on all finance and administrative related matters such as project audits, financial reporting, fixed assets inventory and procurement of services and goods. Specifically:

 Help on reconciliation of balance sheet accounts. Upload reconciliations to the NAV checklist.

 Prepare debit/ credit notes for country offices, HQ and other regions.

 Assist on accounting entries.

 Review and process Expense Claims and Travel Authorisations.

 Assist in preparing invoices to donors for project funds.

 Assist in processing month-end and year-end closing entries.

Financial Reporting and Audit
 Review financial statements and supporting documents from Implementing Partners.

 Assist on project audits and financial reporting, mainly on EU projects;

 Assist on providing the relevant documents from files and scan the supporting documents for project financial statements

Asset Management
 Update fixed assets register in ERP.

 Perform physical checks of the inventory.

 Prepare the documentation, make payments for workshop participants, and prepare disbursement statement.

 Advise and assist staff and consultants in the preparation of allowances and travel claims.
General Administration and IT
 Assist Project Managers on updating Project Portal.

 Ensure that all records, vouchers, and invoices are properly filed and securely stored.

 Help on laptops deployment and maintenance.

The above job description contains the main duties and responsibilities for this position. However, in a relatively small Centre as IUCN-Med, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description.

The annual gross salary for this position is 26.710 €
  • University degree in Finance and Accounting related fields

• Minimum 2 years of work experience with progressively increasing responsibilities in finance management and reporting

• Advanced computer proficiency in Microsoft Office, mainly in Excel

• Fluent or high languages skills in English essential. French and Spanish an asset

• Working knowledge of ERP NAV accounting system will be an added advantage

• Excellent interpersonal and communication skills

• Ability to work with people from diverse cultures and different backgrounds

• Ability to work well under pressure and manage multiple deadlines and be flexible

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.