TRAFFIC, the wildlife trade specialists, in alliance with WWF (World Wide Fund for Nature) is seeking a detailed-oriented Finance and Administrative Officer to work in TRAFFIC’s office in Arusha.

TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. It actively monitors and investigates wildlife trade and provides information to diverse audiences worldwide as a basis for effective conservation policies and programmes. The East Africa office of TRAFFIC has staff in Arusha, with activities in Kenya, Tanzania, Uganda and Ethiopia.

This position will work closely with TRAFFIC’s East Africa Office Support Manager to ensure smooth operation of all finance matters in the regional office of TRAFFIC East Africa.

CHARACTERISTIC DUTIES

The Finance and Administration Officer provides a key support function to the Operations Manager, and secondarily to assigned Project Managers. In all cases, they ensure core and project financial processes are implemented in line with Tanzanian government and TRAFFIC financial policies and procedures.

SPECIFIC DUTIES

Under the direction of the Operations Manager, the F&A Officer undertakes the following:

• Enters data into the accounting system
• Ensures that all payment requests are processed accurately and timeously.
• Checks travel advances, travel claims, settlement of advances and process journals.
• Assists in the analysis of financial reporting, performance of projects and ensuring that sound financial control procedures are in place, in line with donor requirements.
• Assists with year-end and audit preparation.
• Prepares statutory returns for review and payment e.g. withholding tax, VAT, etc.
• Ensures all financial records and files (e.g. supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated.
• Ensures all assets are appropriately insured.
• Ensures all procurement procedures are in accordance with the Internal Control System
• Carries out any other financial and or administrative duties as assigned by the Director and Operations Manager.

Project Administration Duties

• Creates, maintains and archives files for projects within the filing system at TRAFFIC (both hard and soft copies)
• Supports the contracting process and distributing to the relevant parties
• Assists in the preparation of project audit files, project reports and funding proposals
• Assists project staff with administrative duties such as logistics and travel
• Assists project staff with sourcing quotations for all procurement
• Provides ad hoc administrative tasks to support the projects in the office