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Administrative Assistant - Temporary

Vacancy #:   6107
Unit:   Bangladesh Corporate
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Bangladesh Country Office, Dhaka, Bangladesh
Reporting to:   Senior Finance Officer
Work percentage:   100%
Grade:   A2
Expected start date:   15 August 2022
Type of contract:   Fixed-term (3 months with possibility of renewal)
Closing date:   07 August 2022
BACKGROUND
Under the overall guidance from the Country Representative of IUCN Bangladesh and under the direct supervision of the Finance Manager (Acting) the Administrative Assistant - Temporary will support the office administration unit for smooth operation of office functions.
JOB DESCRIPTION
To assist the procurement of goods and services of IUCN Bangladesh Country Office and ensure that all processes have been followed during procurement.

To assist arrangements of air tickets, accommodation, rent-a-car, workshop venue, visa process including travel insurance, etc. from the listed vendor and make sure that approved requisitions and other documents are available.

To ensure that office vehicles are maintained properly with logbook and running smoothly with regular servicing, registration etc.

The list of assets shall be updated regularly as per the IUCN policy and ensure that all the information properly recorded and documented in all stages including disposal. The storeroom must be under lock and key.

To ensure that all inventories items including stationeries are properly recorded and documented in the stock register book. The storeroom must be under lock and key.

Drivers and support staffs duties and responsibilities needs to be monitor time to time as and when required. During overtime calculation, attendance, timesheet, leave etc. must be cross-checked as per the policy.

Ensure that office cleaning, equipment maintenance, computer networking, utilities bills etc. are updated and recorded properly.

All bills / invoices from suppliers must be checked with the relevant supporting documents and submit it to Finance for payment process.

To ensure that the filing and record keeping system for administration in an efficient way and kept all the important documents, correspondence are well organized.

Any other task assigned by the line manager
REQUIREMENTS
  • Masters in Commerce, Business Administration or related subjects

• 2-3 years of relevant working experience

• Excellent presentation, writing and spoken communication skills in English are essential

• Excellent MS Office skills for day to day operation
SALARY
The minimum gross annual salary for this position is BDT 561'874. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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