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Grants Officer

Vacancy #:   6315
Unit:   Oceania Programme Coordination Unit
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Oceania Regional Office, Suva, Fiji
Reporting to:   Protected and Conserved Areas Programme Coordinator
Work percentage:   100%
Grade:   P1
Expected start date:   03 October 2023
Type of contract:   Fixed-term (24 months with possibility of renewal)
Closing date:   19 March 2023
TThe Biodiversity and Protected Area Management Programme (BIOPAMA) is a € 60 million initiative of the European Union (EU) and the Organisation of African, Caribbean and Pacific (ACP) States to improve the long-term conservation and sustainable use of natural resources through the better use and monitoring of information and capacity development on management and governance. It is implemented through IUCN and the Joint Research Centre of the European Commission (EC-JRC).

In the Pacific, BIOPAMA’s implementation is led by IUCN’s Oceania Regional Office (ORO) in partnership with the EC-JRC and the Secretariat of the Pacific Regional Environment Programme (SPREP). One of the main activities of the project is a global grant facility (€ 21 million, known as the Action Component), which aims to fund on-ground action within protected and conserved areas. IUCN ORO overseas the regional implementation and administration of these grants, with guidance from the Action Component Secretariat (based in Gland, Switzerland)
The Grants Officer will undertake day-to-day administration and grantee support for the BIOPAMA Action Component, under the supervision of the Protected and Conserved Areas Coordinator. The position will also be responsible for supporting contract preparation and administration across the programme. Specific duties will include:

•Promote and disseminate information on grant round call for proposals (e.g., email alerts, face-to-face sessions and webinars).
•Provide necessary training and support to the grantees to prepare high-quality grant proposals (consisting of the technical description, log frame, supporting documents and budgets)
•Provide assistance to the Protected and Conserved Areas Coordinator in undertaking regional review and evaluation process of submitted grants, including facilitating the regional advisory committee, as well as preparing the consolidated report and notification letters to grantees
•Liaise with successful grantees to make the required changes to project proposals in accordance with feedback from the evaluation process
•Prepare grant contracts for endorsement by the relevant delegate
•Develop and undertake capacity building and mentoring to grantees through the grant cycle process, from the initial proposal design and submission process, to assisting with project monitoring and reporting
•Undertake monitoring, review and site visitations as per the Monitoring Plan through a consultative process including regular communication with grantees and through site visits where appropriate
•Oversee the submission and review of technical and financial reports from grantees, ensuring that they are completed and submitted within the relevant deadline
•Undertaking detailed review of all project technical and financial reports and associated deliverables / outputs in a timely manner.
•Communicate with members of the Action Component global team (e.g., through monthly team meetings) and other appropriate means or mechasims.
•Work in consultation with the BIOPAMA global team and IUCN Oceania Regional Communication Officer to deliver regional BIOPAMA communication products and communicate results.
•Advice monthly to the Protected and Conserved Areas Coordinator and assist in work planning and report preparation or when so required.
•Provide advice, guidance and oversee administrative and procurement aspect, including the preparation and tracking of contracts across the protected areas portfolio.
•Perform other duties as may be assigned.
  • University Degree in biodiversity conservation, or a relevant field. An Advanced University Degree would be considered favourably.

• At least 3-5 years’ experience in biodiversity conservation, in particular involvement in the implementation of grant or donor funded projects

• Knowledge of project planning and management cycles

• Experience in project administration, including the preparation of contracts, budgets, preparing written correspondence and compiling technical reports

• Strong communicator, with experience working with people from diverse backgrounds

• Sound English (verbal/written) with excellent communication and presentation skills

• Proficient in using office applications (MS Word/Excel/PowerPoint)

• Energetic, motivated and have a willingness to take on new challenges

• The position requires regular travel to ACP countries in the region and to international meetings and events at a minimum of six missions per year (on average)
The gross annual salary for this position is between FJD 51'417 and FJD 64'271. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

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