The IUCN (International Union for Conservation of Nature) is a membership Union composed of both government and civil society organisations. IUCN’s mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature, and to ensure that any use of natural resources is equitable and ecologically sustainable. With over 75 years of experience, it harnesses the experience, resources and reach of its more than 1,400 Member organisations and the input of more than 16,000 experts organized in 7 expert commissions. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. The IUCN Secretariat has offices located all around the world and is headquartered in Gland, Switzerland.
The IUCN Regional Office for Eastern Europe and Central Asia (ECARO) promotes IUCN's mission and implements the IUCN Programme with the aim of long-term protection of biodiversity and sustainable use of natural resources in South-Eastern Europe, Eastern Europe, Southern Caucasus, North and Central Asia. ECARO's administrative region is part of the IUCN Statutory Region East Europe, North and Central Asia.
ECARO is seeking to recruit an enthusiastic and motivated candidate to join the IUCN ECARO team as a Programme Assistant.
The primary task of the Programme Assistant. will be to provide assistance for management and coordination of projects in the IUCN portfolio for Eastern Europe and Central Asia. Other tasks will include support to internal procedures and office management.
The successful candidate will work in close cooperation with the ECARO Programme staff and Regional Director.

MAJOR RESPONSIBLITIES

•Provide general administrative and logistic support to the programme/project teams;
•Act as a liaison between the programme/project and corporate services on all financial and administrative matters;
•Support contractual and procurement processes, ensuring compliance with stipulated policies and procedures;
•Asist the Programme Officers in coordination between the programmes.

SPECIFIC DUTIES

•Provide logistical support for programme/project activities such as events, meetings and travel;
•Support the programme staff in setting up regular internal coordination meetings, minuting meetings, tracking and follow-up of agreed action points;
•Maintain up-to-date internal files and templates for easy access and retrieval, and support project staff in filing and maintaining project documentation;
•Update project data and relevant information on the IUCN’s project portal with the support of the programme/project manager;
•Support contractual processes for new projects, following stipulated internal procedures and particular project requirements;
•Assist in the preparation of partners’ and consultancy contracts, obtaining clearance and approvals;
•Support the procurement procedure of goods and services related to project activities in compliance with organizational procurement policies and donor requirements;
•Review Programme invoices, expense claims and partners’ reports and ensure documentation is completed to the highest standard prior to sending it to Finance department.

Please note: These Terms of Reference outline the main responsibilities and duties of the post. However, in a constantly evolving organisation such as IUCN, staff members are expected to be flexible in their approach to their work and willing to undertake other tasks that are reasonably assigned to them but are not part of their normal terms of reference.

SALARY

The gross annual salary for this position is in the range from EUR 22.026 to EUR 26.431 subject to deductions for social security contributions and health insurance, and before tax.