This position is responsible for ensuring the consistent and efficient administration of projects for which the IUCN Global Species Programme in Cambridge has financial and reporting responsibilities.

The Finance Assistant will work closely, and support the roles of, the Financial Officer and Project Administration Officer, as well as project managers and the UK Manager in Cambridge.

The salary range for this position is £23,000 - £26,000 per annum, depending on experience.

Administration:
• Maintain and update travel authorisation records for staff
• Regularly updates the Asset Register, monitor additions and disposals (disposal forms, acquisitions recorded)
• Monitor and ensure annual Insurance premiums are purchased and any Insurance claims are processed
• Keep the UK office Bank mandate up to date and ensure it is accurate
• Administer office contracts as requested

Finance:
• Processing agreed purchase orders, checking against invoices and requisition. Maintaining an updated filing system of all accounting related files;
• Invoicing suppliers and processing submissions to donors.
• Process expense claims, by checking currencies, NAV input and completing and making payments to reimburse staff members.
• Bank reconciliation of balance sheet accounts and of current account.
• Arrange petty cash replenishments and maintain agreed level of cash in hand for disbursements; prepare petty cash vouchers, obtain approval and make payments. Reconcile petty cash on daily basis. Act as custodian of petty cash and ensure accurate record keeping.
• Arrange and process bank payments
• Check travel advances, travel claims and other settlement of advances and process journals in the system
• Support Finance Officer on monthly staff payroll process and in the end of year financial processes
• Follow company policy by calculating CO2 emissions for all flight purchases and keeping accurate records for reporting purposes.
• Support and work with the Finance Officer on the monthly cash flow and assist in the preparation of finance documents for the IUCN UK charity

The above job description contains the main duties and responsibilities for this position. However, in an organization such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group.