The KIWA Project under the IUCN Oceania Regional Office (ORO) is expanding, necessitating a specialized Procurement Officer to manage financial and procurement operations tailored to the project's unique requirements.
The Project Procurement & Finance Officer will lead the financial, procurement, and travel management for the KIWA Project, ensuring compliance, efficiency, and alignment with IUCN’s standards and donor expectations

1. OVERALL RESPONSIBILITIES:
This Procurement & Finance Officer reports to the Kiwa Project Coordinator with matrix reporting to the ORO Regional Finance Manager.

2. SPECIFIC DUTIES:
2.1 Procurement
• Oversee all procurement activities for the Kiwa Project in compliance with IUCN Global, ORO procurement policies and AFD procurement guidelines.
• Provide support and technical assistance to Kiwa on-grantees in the development and updating of their procurement plans.
• Assume overall responsibility for updating and maintaining the IUCN Kiwa procurement plan.
• Ensure that all necessary AFD no-objection requests are submitted in a timely manner during the procurement process for ORO and all on-grantees.
• Lead the Kiwa Project's Procurement Committee, organizing meetings, and ensuring documentation and follow-through on decisions.
• Negotiate contracts and maintain relationships with suppliers while seeking continual improvement in procurement practices for Kiwa.
• Implement, monitor and update the Kiwa procurement plans that align with AFD and IUCN guidelines specific to the Kiwa project.
• Provide guidance and training to Kiwa project staff and partners on procurement policies and procedures.
• Ensure AFD Statements of Integrity are signed by all vendors including those engaged by on-grantees.

2.2 Finance
• Support the recording, classifying, and summarising of financial transactions for the Kiwa Project (ORO and all the on-grantees involved) in accordance with international accounting standards and IUCN policy.
• Support timely and accurate financial reporting to stakeholders involved in the Kiwa Project, including project managers, donors, ORO, and IUCN HQ.
• Support timely review and validation of financial reporting of on grantees involved in the Kiwa Project.
• Support timely the disbursement process to on grantees involved in the Kiwa project.
Ensure the reconciliation and archiving of the supporting documents of all financial reports (ORO and on-grantees).
• Support external and internal audits as required.
Track the registration and disposal of fixed assets within the Kiwa project according to IUCN policies.
• Support the collection and review of payment-related documents and expenditure justifications, prepare payment files, and support the fulfilment of conditions precedent for donor drawdown requests.

2.3 Travel
• Coordinate and manage all travel logistics for the Kiwa project in compliance with IUCN travel policies, including arranging travel, accommodations, and managing travel expenses.
• Maintain travel records, process travel claims, and ensure all travel-related documentation for the Kiwa Project is accurate and complete.

2.4 Administrative Support
• Provide logistical support for Kiwa project workshops, meetings, and special events when required.
• Assist in the administration of the Kiwa project, particularly in matters concerning finance and procurement.
• Ensure the reconciliation of the finance reports of on grantees and assist the preparation of the semi-annual and annual report to donors
• Ensure the regular updating and monitoring of the Kiwa operations and procedures manual.
• Support Kiwa project audits, including the preparation of TORs, bid evaluation, monitoring, proofreading, and quality control of deliverables.